How to Write Report Card Comments: 5-Step Proven Formula

You’re a teacher needing to know how to write report card comments that are meaningful.

You don’t want to go through all of the hard work of drafting comments only to discover later that your remarks don’t communicate well.

To write absolutely fantastic report card comments, you need to follow a proven formula.

This post explains how to write report card comments so good that parents clearly know how well their child is progressing towards targeted learning objectives.

How to Write Report Card Comments

Understanding the 5-step formula is key in knowing how to write report card comments that serve their purpose well.

Step 1. Start on a Positive Note.

Start report card comments with a positive statement, mentioning the student’s name in the first sentence.

Example:

Olivia is a kind student who always strives to get along with others.

Step 2. Mention One or Two Strengths.

Provide one or two strengths of the student.

Example:

Olivia is a kind student who always strives to get along with others. She has an incredible work ethic and collaborates well with classmates during group assignments.

3. Mention Weaknesses With Actionable Next Steps.

Acknowledge areas in which the student needs to improve plus offer practical solutions.

Example:

Olivia is a kind student who always strives to get along with others. She has an incredible work ethic and collaborates well with classmates during group assignments.

According to the formal reading assessment, Oliva reads below grade level. Her reading comprehension and accuracy are progressing more slowly than grade-level expectations. I recommend that she continues to read regularly at home for at least 20 minutes each night.

4. End On a Positive Note.

Always end report card comments pleasantly.

Example:

Olivia is a kind student who always strives to get along with others. She has an incredible work ethic and collaborates well with classmates during group assignments.

According to the formal reading assessment, Oliva reads below grade level. Her reading comprehension and accuracy are progressing more slowly than grade-level expectations. I recommend that she continues to read regularly at home for at least 20 minutes each night. Olivia continues to flourish as a writer. Her positive attitude towards learning is contagious.

5. Proofread Comments.

Give due diligence to grammatical and spelling errors along with semantics.

If possible, wait approximately twenty-fours after drafting report card comments to revise and edit them.

Doing so allows you to view them with fresh eyes resulting in better revisions and edits.

how to write report card comments
how to write report card comments

How to Write Report Card Comments Faster

  • Write “easier” report card comments first.

Typically, it is easier to draft report card comments for students who consistently excel or behave well compared to those who underperform or demonstrate poor conduct on a regular basis.

It takes more reflection and careful wording of thoughts to write less-than-positive comments for students.

So work faster by completing easier report card comments first.

  • Use copy and paste report card comment phrases.

Eliminate writer’s block plus overwhelm by utilizing copy and paste report card comment phrases.

Take the most appropriate phrases for your needs. Then copy, tweak, and paste them into your document.

Use report card comment adjectives and descriptors to add clarity to remarks.

  • Draft a few comments each day.

Instead of waiting until the last minute to complete report card remarks, pace yourself.

Starting with the comments’ due date and working backwards, complete a few remarks each day.

This strategy reduces overwhelm and procrastination.

After a few days, you’re done.

Wrapping Up: How to Write Report Card Comments

Now you know how to write report card comments relatively fast that are good and provide the right feedback to parents.

The secret lies in implementing these five simple steps plus the tips for working faster.

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