How to Write Report Card Comments: 5-Step Proven Formula

You’re a teacher needing to know how to write report card comments that are meaningful.

You don’t want to go through all of the hard work of drafting comments only to discover later that your remarks don’t communicate well.

To write absolutely fantastic report card comments, you need to follow a proven formula.

This post explains how to write report card comments so good that parents clearly know how well their child is progressing towards targeted learning objectives.

How to Write Report Card Comments

1. Start on a Positive Note.

Start report card comments with a positive statement, mentioning the student’s name in the first sentence.

Example:

Olivia is a kind student who always strives to get along with others.

2. Mention One or Two Strengths.

Provide one or two strengths of the student.

Example:

Olivia is a kind student who always strives to get along with others. She has an incredible work ethic and collaborates well with classmates during group assignments.

3. Mention Weaknesses With Actionable Next Steps.

Acknowledge areas in which the student needs to improve plus offer practical solutions.

Example:

Olivia is a kind student who always strives to get along with others. She has an incredible work ethic and collaborates well with classmates during group assignments.

According to the formal reading assessment, Oliva reads below grade level. Her reading comprehension and accuracy are progressing more slowly than grade-level expectations. I recommend that she continues to read regularly at home for at least 20 minutes each night.

4. End On a Positive Note.

Always end report card comments pleasantly.

Example:

Olivia is a kind student who always strives to get along with others. She has an incredible work ethic and collaborates well with classmates during group assignments.

According to the formal reading assessment, Oliva reads below grade level. Her reading comprehension and accuracy are progressing more slowly than grade-level expectations. I recommend that she continues to read regularly at home for at least 20 minutes each night. Olivia continues to flourish as a writer. Her positive attitude towards learning is contagious.

5. Proofread Comments.

Give due diligence to grammatical and spelling errors along with semantics.

If possible, wait approximately twenty-fours after drafting report card comments to revise and edit them.

Doing so allows you to view them with fresh eyes resulting in better revisions and edits.

how to write report card comments
how to write meaningful report card comments

Final Thoughts

Now you know how to write report card comments that provide the right feedback to parents.